Automated Quote Follow-Up — Stop Losing Jobs
Turn sent quotes into booked jobs. SYSTREE automatically follows up every quote via call and SMS so you win more work with zero manual chasing.
No lock-in contracts · Free 30-min session · Australian team
You Did the Hard Work Quoting. Why Let the Job Slip Away?
Of sales go to the first vendor that actively follows up their quote
Of salespeople and business owners give up after just one follow-up attempt
More likely to convert a lead when following up within 5 minutes of sending
The biggest leak in most Australian service businesses isn't lead generation — it's quote follow-up. You spend time visiting the site, calculating materials, and writing up a professional quote. You hit send. Then... nothing. You get busy with other jobs, forget to call them back, and the customer ends up booking a competitor who simply picked up the phone to ask if they were ready to proceed.
Most customers don't ignore your quote because they hate the price; they ignore it because they got busy and forgot. A polite, timely follow-up is often all it takes to secure the job. SYSTREE completely automates this process. Once a quote is sent, our AI takes over the chasing — making calls and sending SMS reminders on a set schedule until the customer gives a definitive yes or no.
How Automated Follow-Up Wins You More Work
SYSTREE's automated quote follow-up system ensures that no proposal ever falls into a black hole. When you send a quote, the system starts a predefined sequence. For example, 24 hours later, the AI sends a friendly SMS: "Hi John, just checking you received the quote for the bathroom? Any questions?"
If they don't reply, 48 hours later, the AI makes an outbound phone call in a natural Australian voice to check in, answer any objections, and push for a booking confirmation. The sequence continues (e.g., 24hr, 48hr, 72hr) until the customer responds or opts out.
This works perfectly for tradies, removalists, landscapers, builders, cleaners, and any business that relies on sending quotes. You set it up once, and it runs forever. You only speak to the customer when they are ready to hand over their credit card or confirm the start date.
Zero Manual Chasing
Never rely on your memory or sticky notes to remember who to call back.
Multi-Channel Outreach
Follows up via both SMS and AI phone calls to maximize response rates.
Polite Persistence
Follows up consistently without being pushy, catching customers when they are ready.
Higher Conversion Rates
Businesses that follow up consistently close up to 30% more of their outstanding quotes.
Your Quote Follow-Up on Autopilot
You Send the Quote
You generate and send the quote just like you normally do. Once sent, the lead enters the SYSTREE automated follow-up sequence.
The AI Chases
On the schedule you choose (e.g., Day 1, Day 3, Day 7), the system automatically sends SMS messages and makes AI phone calls to check in with the customer.
You Get the Job
The customer replies to confirm. The sequence stops automatically. You get notified that the job is won, and you schedule the work.
The Impact of Persistent Follow-Up
Average increase in quote acceptance rate
Spent by your team making manual follow-up calls
Of sent quotes are followed up consistently every time
I used to send out 10 quotes a week and maybe hear back from 3. I just didn't have time to call the others. Since SYSTREE started doing the automated text and call follow-ups, I'm closing 6 or 7 out of 10. The customers appreciate the check-in, and I don't have to lift a finger.
Manual Chasing vs Automated Follow-Up
| Feature | Manual Follow-Up | SYSTREE Automated Follow-Up |
|---|---|---|
| Follow-up speed | ✕When you remember | ✓Exactly on schedule |
| Consistency | ✕Spotty | ✓100% reliable |
| Works after hours | ✕No | ✓Yes |
| Multiple attempts | ✕Rarely (too busy) | ✓Yes (until response) |
| Logged in CRM | ✕Manual data entry | ✓Automatic tracking |
| Staff time required | ✕Hours per week | ✓Zero |
| Conversion rate impact | ✕Low | ✓High (+30% average) |
Frequently Asked Questions
How does automated quote follow-up work?+
How many times will SYSTREE follow up on a quote?+
What does the follow-up call or SMS say?+
Can I customise the follow-up sequence timing and messages?+
Which businesses benefit most from automated quote follow-up?+
Start Winning the Jobs You Already Quoted
Don't let your hard work go to waste. Automate your quote follow-up and watch your conversion rate soar without lifting a finger.
No lock-in contracts · Free 30-min session · Australian team · Live within days
